Custom AI for finance teams.
AP automation, bank reconciliation, expense classification, AR follow-up, management reporting — built for your chart of accounts, your approval rules, your accounting system. Not Vic.ai's, not Trullion's. £12K–£60K, live in 6–10 weeks.
Mark Austen, Founder — replies within 24 hours
What we build for finance teams
Finance is the highest-ROI SMB AI category in 2026 — error reduction is dollars saved, not just time.
Accounts payable automation
AI reads incoming invoices (PDF, email, supplier portal), matches to PO + receipt, validates against contract terms, routes for approval, posts to your ledger.
Bank reconciliation
Daily import of bank statements; AI matches transactions to invoices, payroll, expenses with confidence scores. Surfaces only the exceptions for human review.
Expense classification
Reads receipt photos, emails, credit-card feeds; classifies against your specific chart of accounts; posts to QuickBooks / Xero / NetSuite / Sage / AFAS / Exact.
AR / collections agent
AI agent chases outstanding invoices on email and WhatsApp with the right tone for the customer relationship. Logs every interaction; escalates to human at the right threshold.
Management reporting AI
Auto-generates monthly board pack — variance commentary, cash-flow forecast, KPI summary, written analysis. CFO reviews and edits in 30 minutes instead of 2 days.
Compliance & audit support
AI generates audit-ready support packages, monitors transactions for unusual patterns, drafts SOX-style controls evidence. Audit prep cut from weeks to hours.
Why custom beats Vic.ai / Trullion / Ramp for finance
The finance AI SaaS landscape is good. Here's where custom is the better choice for SMBs.
Your chart of accounts
Your CoA is unique. SaaS tools force compromises. Custom AI uses YOUR account codes, YOUR cost-centre structure, YOUR project-tracking hierarchy.
Your accounting system
We integrate with Xero, QuickBooks, NetSuite, Sage Intacct, Microsoft Dynamics, AFAS, Exact, Twinfield, FreshBooks, Zoho Books — and most niche industry systems too.
Your approval rules
Three-way matching, dual signature on amounts >£X, project-specific budget checks, supplier-onboarding controls — your rules, exactly. Not the SaaS's defaults.
Multi-entity, multi-currency
Group structures with intercompany flows, multi-currency consolidation, transfer-pricing — handled correctly from day one. SaaS tools default to single-entity setups.
Audit-ready by design
Every AI action logged with reasoning, source documents, approver. Big-4 auditors love this — automated SOX evidence.
A worked example
€40M revenue manufacturing group in the Netherlands, 4 entities, AFAS as the ERP, 1,200 supplier invoices / month.
Custom AP automation reads incoming invoices, matches to POs, validates against contract terms, routes through the approval matrix (different rules per entity, per cost centre, per amount), posts to AFAS. Finance team went from 1.5 FTE on AP to 0.3 FTE. Auditor wrote a positive note about the audit-trail quality. Pays back in 8 months.
Want a number first?
Use the cost estimator or check the typical timeline before booking a call.
finance teams FAQ
Will it integrate with our accounting system?+
Yes. We integrate with Xero, QuickBooks, NetSuite, Sage Intacct, Microsoft Dynamics 365 BC, AFAS, Exact Online, Twinfield, FreshBooks, Zoho Books, plus niche industry-specific ERPs. If yours has an API, we can connect.
How does it handle our specific chart of accounts?+
During discovery we map your full CoA including cost centres, departments, projects. The AI uses YOUR codes, not generic ones. Audit-ready outputs from week 1 of go-live.
Multi-entity support?+
Yes. Group structures, intercompany flows, multi-currency consolidation are core to most of our finance projects. We model the group structure during discovery and design accordingly.
How does the AI handle approvals?+
Approvals stay with humans for anything material. AI handles routing (right person, right amount, right entity), notification, escalation, audit logging. We typically add Slack / Teams approval flows so approvers don't have to log into another system.
What about audit?+
Every action the AI takes is logged with the source document, the reasoning, the approval chain. Audit firms (PwC, EY, KPMG, Deloitte, Mazars) have reviewed our shipped systems positively.
Ready to ship custom AI for your finance team?
Free 30-minute discovery call. Tell me your accounting system, your invoice volume, your approval matrix; I'll come back with a written fixed-price quote within a few days.